New ATF Finding on Electronic C&R Record Keeping

mrerick · 08-07-2017, 09:44 AM

The ATF has recently released a new ruling on how licensees (including C&R FFL holders) can utilize electronic systems to maintain their logbook records.

https://www.atf.gov/firearms/docs/ru...cally/download

They recognize that using electronic computer systems can be more efficient for everyone.

One of the interesting changes is that they now embrace the usage of spreadsheet programs for this purpose, as long as a procedure is followed to keep track of corrections and changes (manually in the case of most spreadsheets).

It's done by including an area for "Notes" on each acquisition and disposition line. You must use the "Notes" whenever a change, correction, addition or deletion is made.

Marc

Edward Tinker · 08-07-2017, 12:57 PM

Previously it was allowed, but you had to ask permission in writing to do so. Cumbersome, it would be easy for local records of permission to get side tracked.

I have kept an electronic copy for years and then manually printed them each change and placed into a bound book.

This change is great, now one gray area is gone. although I am sure many collectors/dealers will read in to it and insist that notes means... #1 or #2 means... "D

ed

08-07-2017, 09:44 AM	#1
mrerick Super Moderator - Patron LugerForum Life Patron Join Date: Dec 2009 Location: Eastern North Carolina, USA Posts: 3,919 Thanks: 1,377 Thanked 3,135 Times in 1,518 Posts	New ATF Finding on Electronic C&R Record Keeping The ATF has recently released a new ruling on how licensees (including C&R FFL holders) can utilize electronic systems to maintain their logbook records. https://www.atf.gov/firearms/docs/ru...cally/download They recognize that using electronic computer systems can be more efficient for everyone. One of the interesting changes is that they now embrace the usage of spreadsheet programs for this purpose, as long as a procedure is followed to keep track of corrections and changes (manually in the case of most spreadsheets). It's done by including an area for "Notes" on each acquisition and disposition line. You must use the "Notes" whenever a change, correction, addition or deletion is made. Marc __________________ Igitur si vis pacem, para bellum - - Therefore if you want peace, prepare for war.

08-07-2017, 12:57 PM	#2
Edward Tinker Super Moderator Eternal Lifer LugerForum Patron Join Date: Jun 2002 Location: North of Spokane, WA Posts: 15,960 Thanks: 2,062 Thanked 4,591 Times in 2,114 Posts	Previously it was allowed, but you had to ask permission in writing to do so. Cumbersome, it would be easy for local records of permission to get side tracked. I have kept an electronic copy for years and then manually printed them each change and placed into a bound book. This change is great, now one gray area is gone. although I am sure many collectors/dealers will read in to it and insist that notes means... #1 or #2 means... "D ed